Cloud storage is a folder on the internet that you can access from any device. You can open / save files to this folder just like any other. Saving a file using one device will automatically sync it to your other devices (e.g. save a file from a Windows PC and then open it on an iPad).

You can also make certain files / folders available to other people (on a read-only basis or with full editing control). These will then appear in their cloud storage for easy access.

Sign up to a provider

If you don’t already have a cloud storage account, you can sign up to a free provider:

• Dropbox - www.dropbox.com
• Google Drive - drive.google.com
• OneDrive - onedrive.live.com

Install the provider's App

Download and install the provider's app:

• Dropbox - www.dropbox.com/install
• Google Drive - www.google.com/drive/download
• OneDrive - www.microsoft.com/microsoft-365/onedrive/download

This will create a folder on your computer that automatically syncs with your cloud storage.

Note: Windows PCs already have OneDrive and Macs already have iCloud.

Set up DocsPlus

The Home location in DocsPlus is the default when opening / saving files.

To change the Home location:

1. In the Options ribbon tab, click Explorer.
2. On the left, select Home.
3. On the right, select the installed cloud storage app you wish to use.
4. Click Close to finish.

If you want easy access to your cloud storage without it being the default, follow the steps above but select Additional at Step 2.

If you don't see Explorer in the Options ribbon tab, please install the latest version of DocsPlus:

• DocsPlus Universal Windows Installer
• DocsPlus Universal Mac Installer

Most people are familiar with email, so it's a good way to share files every now and then.

For regular file sharing, consider using cloud storage instead.

Send a file

1. In DocsPlus, click Explorer in the bottom-left corner.
2. Browse to your file.
3. Right-click the file and choose Email.
4. Your email client should display a blank email with the file attached.

Receive a file

1. In your email client, open the received email.
2. Double-click the file attachment to open it in DocsPlus.
3. In the top ribbon, open the Document or Smart Tab tab (depending on the file type).
4. Click the arrow beside Save and choose Save As.
5. Save the file to your desired location.

If your computer is connected to your organisation's network, and your IT Support performed a network installation of DocsPlus, network file sharing should already be set up.

To check this:

1. In DocsPlus, open the Options ribbon tab and click Manage.
2. Open the Files tab.
3. Does the Home location begin with \\ ?

If so, the Home location in DocsPlus Explorer is pointing to a folder on your organisation’s network.

Therefore, files saved in Home should appear in the same place on any computer (that has DocsPlus and is connected to the network).

Disconnection

If your computer is disconnected from your organisation's network (e.g. you've taken a laptop home), DocsPlus will detect this and Home will revert to a location on your computer:

• Windows - C:\Users\Public\Documents\DocsPlus
• Mac - Macintosh HD/Users/Shared/Crick Software/DocsPlus

You can use the AirDrop feature of your Mac to wirelessly exchange files with another Mac or an iPad.

Both devices must be within 9m (30ft) of each other, with Wi-Fi and Bluetooth turned on. The receiving device must have AirDrop set to Contacts Only or Everyone.

If you can't see the receiving device, please see Apple's guidance:

• Mac - If you can't see the other device in AirDrop
• iPad - How to adjust AirDrop settings

SEND FROM MAC

1. Save the file to a folder on your Mac.
2. In Finder, right-click the file and choose Share > AirDrop.
3. Select the receiving device.
4. When it says Sent, click Done to finish.

RECEIVE ON MAC

When the AirDrop notification appears, click Accept. Your Downloads folder will open. Double-click the received file to open it.

RECEIVE ON IPAD

When the AirDrop notification appears, tap Accept, and then tap the relevant app name to open it.

Cloud storage is a folder on the internet that you can access from any device. You can open / save files to this folder just like any other. Saving a file using one device will automatically sync it to your other devices (e.g. save a file using a Windows PC and then open it on an iPad).

You can also make certain files / folders available to other people (on a read-only basis or with full editing control). These will then appear in their cloud storage for easy access.

GOOGLE DRIVE

Chromebooks have built-in support for Google Drive, a cloud storage service included with your Google account.

You can access the contents of your Google Drive whenever you're using the Chromebook's Files app.

To learn more about Google Drive, visit:

https://support.google.com/drive

OPEN A FILE

To open a file from Google Drive:

1. In DocsPlus, click    and choose My Files.
2. In the Files window, select Google Drive on the left.
3. Browse to your file and double-click it.

SAVE A FILE

To save a Document to Google Drive:

1. Click the    icon and choose Save As.
2. Choose a file type:
   • DocsPlus Document - compatible with our software.
   • Microsoft Word Document - compatible with Microsoft Word and other writing tools.
   • Text File - simple plain text without formatting or pictures.
   • PDF - a "digital printout" that can be easily viewed on any device.
3. In the Files window, select Google Drive on the left.
4. Browse to a folder within your Google Drive and click Save.

To save a Wordbar to Google Drive:

1. Click the    icon and choose Save As.
2. In the Files window, select Google Drive on the left.
3. Browse to a folder within your Google Drive and click Save.

You can use the AirDrop feature of your iPad to wirelessly exchange files with another iPad or a Mac.

Both devices must be within 9m (30ft) of each other, with Wi-Fi and Bluetooth turned on. The receiving device must have AirDrop set to Contacts Only or Everyone.

If you can't see the receiving device, please see Apple's guidance:

• iPad - How to adjust AirDrop settings
• Mac - If you can't see the other device in AirDrop

SEND FROM IPAD

To send a Document:

1. Tap the    icon and choose Send As.
2. Choose a file type:
   • DocsPlus Document - compatible with our software.
   • Microsoft Word Document - compatible with Microsoft Word and other writing tools.
   • Text File - simple plain text without formatting or pictures.
   • PDF - a "digital printout" that can be easily viewed on any device.
3. In the iPad sharing popover, choose AirDrop.
4. Choose the device to send to.

To send a Wordbar:

1. Tap the    icon and choose Send As.
2. In the iPad sharing popover, choose AirDrop.
3. Choose the device to send to.

RECEIVE ON IPAD

When the AirDrop notification appears, tap Accept, and then tap the relevant app name to open it.

RECEIVE ON MAC

When the AirDrop notification appears, click Accept. Your Downloads folder will open. Double-click the received file to open it.

Most people are familiar with email, so it's a good way to share files every now and then.

For regular file sharing, consider using cloud storage instead.

SEND A FILE

To send a Document:

1. Tap the    icon and choose Send As.
2. Choose a file type:
   • DocsPlus Document - compatible with our software.
   • Microsoft Word Document - compatible with Microsoft Word and other writing tools.
   • Text File - simple plain text without formatting or pictures.
   • PDF - a "digital printout" that can be easily viewed on any device.
3. In the iPad sharing popover, choose Mail (or your regular email app).
4. A blank email should appear with your file attached.

To send a Wordbar:

1. Tap the    icon and choose Send As.
2. In the iPad sharing popover, choose Mail (or your regular email app).
3. A blank email should appear with your file attached.

RECEIVE A FILE

When the email arrives, tap the attachment, and then choose the relevant app from the list.

Cloud storage is a folder on the internet that you can access from any device. You can open / save files to this folder just like any other. Saving a file using one device will automatically sync it to your other devices (e.g. save a file using a Windows PC and then open it on an iPad).

You can also make certain files / folders available to other people (on a read-only basis or with full editing control). These will then appear in their cloud storage for easy access.

SIGN UP TO A PROVIDER

If you don’t already have a cloud storage account, you can sign up to a free provider:

• Dropbox - www.dropbox.com
• Google Drive - drive.google.com
• OneDrive - onedrive.live.com

SET UP YOUR IPAD

First, install the cloud provider's app:

1. Launch the App Store.
2. At the bottom, tap Search, and then search for the cloud app by name.
3. Find the correct app and tap Get (or the cloud icon if downloaded before).
4. Once downloaded, launch the new app and sign into your cloud storage account.

Next, link the cloud app to the Apple Files app:

1. Launch the Apple Files app.
2. Tap Browse at the bottom (if visible).
3. At the top of the left sidebar, tap (...) or Edit and choose Edit Sidebar.
4. Under Locations, enable the cloud app and tap Done.

For more information, see support.apple.com/HT206481

You can now access your cloud storage whenever you're opening / saving files.

OPEN A FILE

To open a file from a cloud app in DocsPlus:

1. Tap    and choose My Files.
2. Choose your cloud app on the left.
3. Browse to your file and tap it.

SAVE A FILE

To save a Document:

1. Tap the   icon and choose Send a Copy.
2. Choose a file type:
   • DocsPlus Document - compatible with our software.
   • Microsoft Word Document - compatible with Microsoft Word and other writing tools.
   • Text File - simple plain text without formatting or pictures.
   • PDF File - a "digital printout" that can be easily viewed on any device.
3. In the iPad sharing popover, choose Save to Files.
4. Browse to a folder within your cloud storage and tap Add.

To save a Wordbar:

1. Tap the    icon and choose Send As.
2. In the iPad sharing popover, choose Save to Files.
3. Browse to a folder within your cloud storage and tap Add.